thepass
Contact

The operator who builds

The Pass · London

Bespoke systems for bespoke operations

Independent technology operations for private members clubs and boutique hotels. Over a decade on the floor, in the cellar and behind the console.

Est. 2026

Your operation has a shape. Software arrives in rectangles.

The platform covers part of you and misses the rest. I build for the part that is missing, and leave the rest alone.

Built to the way your house runs.

Four examples, each drawn to a different set of house rules. All of them work, try it.

In use

Ordering & sign-off

Orders raised on the bar against par, and signed off against the weekly budget before a single PO goes to a supplier.

Outcome

  • Nothing ordered without a second pair of eyes
  • Over-par lines flagged before they are approved
  • Budget headroom in view at the moment of sign-off
  • Amendments explained to the person who asked
  • Goods-in booked against the PO, stock updated without re-keying
Live demo · Ordering & sign-offEverything works. The data is invented.
The Saltmarsh · Boutique Hotel

Who orders, who signs off

Left: the bar manager raises a request on their phone. Right: the stock controller checks it against par and the weekly budget, trims or sends it back, and only then do POs go to suppliers. Both sides are live.

Orderer · K. Arden, bar manager 1 / 3 · par list
09:39Saltmarsh · Stock
Below par
Bar and minibar · Wed 23 Sep
Campari
2 on hand · par 4 · btl
3
Tanqueray No. Ten
4 on hand · par 6 · btl
3
Barolo, Rivetto 2019
9 on hand · par 12 · btl
6
Fever-Tree Tonic
5 on hand · par 8 · case
5
Cold-pressed lime
3 on hand · par 6 · ltr
4
Minibar tonic, 200ml
58 on hand · par 72 · ea
36
Verbena hand wash
37 on hand · par 48 · ea
24
Needs sign-off before it goes to suppliers
Stock controller · M. Okafor, office idle · last sync 09:30
Spent this week
£860
of £1,400 bar budget
Awaiting approval
0
queue clear
On order
£0
nothing committed
Bar budget · week 39 £540 headroom
Committed £860 No request pending Budget £1,400
Awaiting your approval
No requests waiting. K. Arden is building one on the bar.
Purchase orders
Nothing issued. POs are raised only when you approve.
Activity
No movements today.
Live demo · Takings & reconciliationEverything works. The data is invented.
Live demo · Packages & allowancesEverything works. The data is invented.
Live demo · Events & private diningEverything works. The data is invented.
The Bellamy Club · Private Events

Events board

13 functions this week · 4 finished · 43 open items · on now: Fenwick Autumn Dinner

Since you last looked Fenwick Autumn Dinner moved 17:00 → 16:00 Ashcombe Wedding guarantee 110 → 120 Rosedale 40th room changed to The Orangery
Day
The Garrick Room
Aldwych Suite
The Orangery
Sefton Bar
21 Mon now
22 Tue now
23 Wed now
24 Thu now
25 Fri now
26 Sat now
27 Sun now

Five stages. Each ends with something you own.

Each stage is agreed before it starts and leaves you with something. Without obligation to take the next one.

Discovery

A conversation, or a walk-through during a live shift. I listen for where the friction actually sits.

Free −

Diagnosis

What you run, what you pay for, what your team actually opens, and where the margin leaks.

Fixed fee +

The plan

A prioritised roadmap you own outright, sequenced around service. Useful even if we stop here.

Fixed fee +

Proposal

Fixed scope, clear price. Something you can say yes or no to with confidence.

Included +

Build

Built, tested against a live shift, documented, handed over. Your team runs it without me.

Fixed scope +

Every stage is quoted before it starts. No day rates, no retainer, no invoice you haven’t already agreed.

The answer is rarely another platform. It’s a sharper layer, built to the shape of your operation.

Swipe →

Floor first

I’ve run the pass and managed F&B across multiple outlets. I’ve felt the problem from the service side.

Own what you buy

Fixed scope, documented, handed over. Not a system you rent forever.

No lock-in

No retainer running quietly in the background. If we stop, you keep everything built up to that point.

Support you can end

90 days of defect cover included. After that, support is available in hours you buy as needed, or a monthly agreement you can end with 30 days’ notice.

Private members' clubs Boutique hotels Private residencies
Or feel free to drop me an email ruslan@thepass.systems

Replies within one working day.

London · Est. 2026
thepass
Contact

The operator who builds

The Pass · London

Bespoke systems for bespoke operations

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Book a discovery call
Est. 2026

Your operation has a shape. Software arrives in rectangles.

The platform covers part of you and misses the rest. I build for the part that is missing, and leave the rest alone.

Built to the way your house runs.

Four examples, each drawn to a different set of house rules. All of them work, try it.

In use

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Outcome

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Live demo · Ordering & sign-offEverything works. The data is invented.
The Saltmarsh · Boutique Hotel

Who orders, who signs off

Left: the bar manager raises a request on their phone. Right: the stock controller checks it against par and the weekly budget, trims or sends it back, and only then do POs go to suppliers. Both sides are live.

Orderer · K. Arden, bar manager {{ sc_stepLabel }}
{{ sc_clock }}Saltmarsh · Stock
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Delivery slot
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“{{ sc_noteText }}” — M. Okafor
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Goods-in booked
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Stock controller · M. Okafor, office {{ sc_dashState }}
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Bar budget · week 39 {{ sc_budgetFlag }}
{{ sc_legSpent }} {{ sc_legReq }} Budget £1,400
Awaiting your approval
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Line Hand / par Asked Approve Value
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{{ r.handText }} {{ r.askText }} {{ r.apprText }} {{ r.valText }}
{{ sc_reqTotalLabel }} {{ sc_reqTotal }}
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Purchase orders
{{ p.ref }} {{ p.supplier }} {{ p.lines }} {{ p.value }} {{ p.statusText }}
Nothing issued. POs are raised only when you approve.
Activity
{{ e.time }} {{ e.actor }} {{ e.text }}
No movements today.
Live demo · Takings & reconciliationEverything works. The data is invented.
Live demo · Packages & allowancesEverything works. The data is invented.
Live demo · Events & private diningEverything works. The data is invented.
The Bellamy Club · Private Events

Events board

{{ ev_summary }}

Since you last looked {{ ch.text }}
Day
{{ r.name }}
{{ row.n }} {{ row.l }} now
{{ g.title }}{{ g.right }}
{{ it.labelText }}
{{ it.ownerText }} {{ it.dueText }}
Nothing open for this owner this week.
Front of house · {{ ev_labourDay }} · rostered / required {{ ev_labourSummary }}
{{ L.nameText }} {{ L.meta }}
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The Bellamy Club
Events board
{{ ev_openTotal }} open
{{ ev_dayTitle }} {{ ev_dayMeta }}
No functions. Rooms are free all day.
{{ g.title }}
Nothing open for this owner.
{{ ev_dayTitle }}
{{ ev_labourSummary }} · rostered / required
{{ L.nameText }}
{{ L.meta }}
{{ s.label }} {{ s.numText }}
Nothing rostered for this day.
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{{ f.k }}
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Nothing outstanding. Every team has what it needs.
Service spine
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Five stages. Each ends with something you own.

Each stage is agreed before it starts and leaves you with something. Without obligation to take the next one.

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{{ s.body }}

{{ s.price }} {{ s.mark }}

Every stage is quoted before it starts. No day rates, no retainer, no invoice you haven’t already agreed.

The answer is rarely another platform. It’s a sharper layer, built to the shape of your operation.

Swipe →

Floor first

I’ve run the pass and managed F&B across multiple outlets. I’ve felt the problem from the service side.

Own what you buy

Fixed scope, documented, handed over. Not a system you rent forever.

No lock-in

No retainer running quietly in the background. If we stop, you keep everything built up to that point.

Support you can end

90 days of defect cover included. After that, support is available in hours you buy as needed, or a monthly agreement you can end with 30 days’ notice.

Private members' clubs Boutique hotels Private residencies
Or feel free to drop me an email ruslan@thepass.systems

Replies within one working day.

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London · Est. 2026